The letter library

YOUR FULL NAME
YOUR STREET ADDRESS
CITY, STATE ZIP
YOUR PHONE NUMBER
YOUR EMAIL

DATE

INSTITUTION NAME
DECEASED ACCOUNTS / ESTATE DEPARTMENT
STREET ADDRESS
CITY, STATE ZIP

Re: Notification of Death, Account Holder DECEDENT'S FULL LEGAL NAME
Date of Birth: DOB | Date of Death: DATE OF DEATH
Account Number(s): ACCOUNT NUMBER(S), if known
Social Security Number (last 4): XXX-XX-LAST4

To Whom It May Concern:

I am writing to notify you of the death of DECEDENT'S FULL LEGAL NAME on DATE OF DEATH. I am the court-appointed executor of the estate / named executor in the will / next of kin handling estate matters.

Please note the death on all accounts held by the decedent and advise me of the following:

1. A complete list of all accounts (checking, savings, CDs, IRAs, safe deposit boxes) held solely or jointly by the decedent, with balances as of the date of death.
2. Whether any accounts carry payable-on-death (POD) beneficiaries or joint owners with right of survivorship, and the names of those beneficiaries/owners.
3. What documentation you require from me to proceed (I have enclosed a certified copy of the death certificate; Letters Testamentary will follow once issued by the probate court).
4. The procedure for opening an estate account once Letters Testamentary are issued.

Please do not close any accounts at this time. Please direct all future correspondence regarding these accounts to me at the address above.

Thank you for your assistance during a difficult time.

Sincerely,

SIGNATURE
YOUR PRINTED NAME
YOUR TITLE: Executor of the Estate of DECEDENT'S NAME

Enclosures: Certified copy of death certificate

YOUR FULL NAME
YOUR STREET ADDRESS
CITY, STATE ZIP
YOUR PHONE NUMBER
YOUR EMAIL

DATE

CHOOSE ONE PER LETTER, send separately to each bureau:
Equifax Information Services LLC, P.O. Box 105788, Atlanta, GA 30348-5788
Experian, P.O. Box 4500, Allen, TX 75013
TransUnion LLC, Consumer Dispute Center, P.O. Box 2000, Chester, PA 19016

(Note: bureau mailing addresses and deceased-notification procedures change periodically, confirm the current address on each bureau's website before mailing.)

Re: Notification of Death, DECEDENT'S FULL LEGAL NAME
Social Security Number: XXX-XX-XXXX
Date of Birth: DOB | Date of Death: DATE OF DEATH
Last Known Address: DECEDENT'S STREET ADDRESS, CITY, STATE ZIP

To Whom It May Concern:

I am writing to notify you of the death of DECEDENT'S FULL LEGAL NAME, Social Security number XXX-XX-XXXX, who died on DATE OF DEATH. I am the executor of the estate / surviving spouse / next of kin.

Please take the following actions on the decedent's credit file:

1. Flag the file as "Deceased, do not issue credit."
2. Add a statement to the file directing creditors to contact me, the executor, at the address above before extending any credit.
3. Send a copy of the decedent's current credit report to me at the address above. (As the executor, I am entitled to request it; I have enclosed proof of my authority.)

This notification is made to protect the decedent's identity against fraud. Please confirm in writing once the file has been flagged.

Sincerely,

SIGNATURE
YOUR PRINTED NAME
Executor of the Estate of DECEDENT'S NAME

Enclosures: Certified copy of death certificate; copy of Letters Testamentary (or will naming you executor, if Letters have not yet issued); copy of your photo ID

---
Tip: The credit report you receive back doubles as an asset-discovery tool, unfamiliar open accounts may reveal debts (or occasionally assets) you didn't know about. Review it carefully.

YOUR FULL NAME
YOUR STREET ADDRESS
CITY, STATE ZIP
YOUR PHONE NUMBER
YOUR EMAIL

DATE

CREDIT CARD COMPANY NAME
DECEASED ACCOUNTS DEPARTMENT
STREET ADDRESS
CITY, STATE ZIP

Re: Notification of Death, Cardholder DECEDENT'S FULL LEGAL NAME
Date of Birth: DOB | Date of Death: DATE OF DEATH
Account Number: ACCOUNT NUMBER, if known
Social Security Number (last 4): XXX-XX-LAST4

To Whom It May Concern:

I am writing to notify you of the death of DECEDENT'S FULL LEGAL NAME on DATE OF DEATH. I am the executor of the estate / person handling the decedent's affairs.

Please take the following actions:

1. Note the death on the account and close it to any new charges.
2. Provide a final statement showing the balance as of the date of death, including any pending or recurring charges.
3. Confirm whether I am listed as a joint account holder or authorized user (I am not assuming personal responsibility for this debt unless I am a joint holder, which I will verify separately).
4. Advise me of your process for submitting a creditor's claim against the estate, including where to send documentation and any deadlines.

Please direct all future correspondence about this account to me at the address above, and do not contact other family members regarding this debt. A certified copy of the death certificate is enclosed.

Sincerely,

SIGNATURE
YOUR PRINTED NAME
Executor of the Estate of DECEDENT'S NAME

Enclosures: Certified copy of death certificate

YOUR FULL NAME, Executor
YOUR STREET ADDRESS
CITY, STATE ZIP
YOUR PHONE NUMBER
YOUR EMAIL

DATE

CREDITOR NAME
STREET ADDRESS
CITY, STATE ZIP

Re: Estate of DECEDENT'S FULL LEGAL NAME, Deceased
Date of Death: DATE OF DEATH
Probate Case Number: CASE NUMBER, COUNTY County PROBATE/ SURROGATE'S Court, STATE

Dear CREDITOR NAME:

As executor of the estate of DECEDENT'S FULL LEGAL NAME, I am providing formal notice that probate proceedings have been opened. According to estate records, the decedent may have owed a debt to you.

If you assert a claim against this estate, you must file it in accordance with STATE law:

1. Submit your claim in writing to me at the address above AND file it with the COUNTY County Probate/Surrogate's Court, case number CASE NUMBER.
2. Your claim must include documentation supporting the debt (contract, invoices, account statements).
3. The deadline for filing claims is CLAIM DEADLINE DATE, as established by the court / published notice to creditors. Claims filed after this deadline may be barred.

Please note the following:
- Claims will be reviewed and paid in the priority order established by STATE law. Payment of any single claim before the claims period closes should not be expected.
- This notice does not acknowledge the validity or amount of any alleged debt. Each claim will be evaluated on its documentation.

Direct all claim correspondence to me at the address above.

Sincerely,

SIGNATURE
YOUR PRINTED NAME, Executor of the Estate of DECEDENT'S FULL LEGAL NAME

(Note: creditor-notice requirements, claim deadlines, and whether direct notice to known creditors is required in addition to published notice vary by state, confirm with your probate attorney before sending.)

YOUR FULL NAME
YOUR STREET ADDRESS
CITY, STATE ZIP
YOUR PHONE NUMBER
YOUR EMAIL

DATE

BROKERAGE / FINANCIAL INSTITUTION NAME
ESTATE SERVICES / COST BASIS DEPARTMENT
STREET ADDRESS
CITY, STATE ZIP

Re: Date-of-Death Valuation Request, DECEDENT'S FULL LEGAL NAME
Date of Birth: DOB | Date of Death: DATE OF DEATH
Account Number(s): ACCOUNT NUMBER(S)
Social Security Number (last 4): XXX-XX-LAST4

To Whom It May Concern:

I am the executor of the estate of DECEDENT'S FULL LEGAL NAME, who died on DATE OF DEATH. For estate tax and cost-basis purposes, I require a formal valuation of the above-referenced account(s) as of the date of death.

Please provide:

1. A complete holdings statement as of DATE OF DEATH, listing every security held (name, CUSIP/ticker, number of shares/units).
2. The fair market value of each holding as of the date of death (closing price on that date, or the nearest trading day if the date of death was not a trading day).
3. The total account value as of the date of death.
4. Accrued interest and dividends payable as of the date of death, shown separately.
5. The cost-basis information you have on file for each holding.

If applicable: The estate has elected the alternate valuation date of [ALTERNATE DATE, six months after death under IRC §2032. Please provide valuations as of that date as well. (Note: confirm the alternate-valuation election rules and eligibility with your CPA or tax attorney before using this option.)]

A certified copy of the death certificate is enclosed and Letters Testamentary, if issued. Please send the valuation to me at the address above, or to my CPA directly at CPA NAME AND ADDRESS, if applicable.

Thank you.

Sincerely,

SIGNATURE
YOUR PRINTED NAME
Executor of the Estate of DECEDENT'S NAME

Enclosures: Certified copy of death certificate ; Letters Testamentary

YOUR FULL NAME
YOUR STREET ADDRESS
CITY, STATE ZIP
YOUR PHONE NUMBER
YOUR EMAIL

DATE

CREDITOR / COLLECTION AGENCY NAME
STREET ADDRESS
CITY, STATE ZIP

Re: Alleged Debt of Deceased DECEDENT'S FULL LEGAL NAME
Your Reference/Account Number: THEIR REFERENCE NUMBER
Date of Death: DATE OF DEATH

To Whom It May Concern:

I am the executor of the estate of DECEDENT'S FULL LEGAL NAME, who died on DATE OF DEATH. You have contacted me regarding an alleged debt in the amount of $AMOUNT.

Before this claim can be considered, I require full validation. Please provide, in writing:

1. The original creditor's name and address.
2. A copy of the original signed agreement or contract creating this debt.
3. A complete itemized accounting of the debt: original principal, all payments credited, all interest, fees, and charges added, and the current balance claimed.
4. Proof that this debt has not been paid, settled, discharged, or barred by the statute of limitations.
5. Proof that your company is authorized to collect this debt (assignment or purchase documentation).

Until I receive this documentation, the estate disputes this claim. Please direct all further communication about this matter to me in writing at the address above. Do not contact other family members of the decedent regarding this alleged debt.

Please be advised that the estate is in probate in COUNTY County, STATE / being administered, and any claim must be submitted through the formal creditor claims process. Informal demands for payment will not be honored.

Sincerely,

SIGNATURE
YOUR PRINTED NAME
Executor of the Estate of DECEDENT'S NAME

Enclosures: Copy of death certificate (certified copy available on request)

YOUR FULL NAME
YOUR STREET ADDRESS
CITY, STATE ZIP
YOUR PHONE NUMBER
YOUR EMAIL

DATE

STATE Department of Motor Vehicles
TITLE / DECEASED OWNER SERVICES
STREET ADDRESS
CITY, STATE ZIP

(Note: every state has its own title-transfer process for deceased owners, some use an affidavit for low-value vehicles, others require probate. Check your state DMV's "transfer on death" or "deceased owner" procedures before sending.)

Re: Title Transfer, Deceased Owner DECEDENT'S FULL LEGAL NAME
Date of Birth: DOB | Date of Death: DATE OF DEATH
Vehicle: YEAR MAKE MODEL, VIN: VEHICLE IDENTIFICATION NUMBER
Title/Plate Number: TITLE OR PLATE NUMBER, if known

To Whom It May Concern:

I am writing regarding the vehicle above, owned by DECEDENT'S FULL LEGAL NAME, who died on DATE OF DEATH. I am the executor of the estate / heir / surviving joint owner.

Please advise me of the correct procedure to transfer or retitle this vehicle, and provide any required forms. Specifically:

1. Whether this transfer can be completed by affidavit (small estate / surviving spouse / TOD beneficiary) or requires Letters Testamentary.
2. Whether any liens are recorded against the title.
3. The fees due and acceptable payment methods.
4. Whether the license plates should be surrendered, transferred, or retained.

If applicable: The vehicle is to be transferred to [HEIR'S FULL NAME, the relationship / named beneficiary, per the will / state law.]

I have enclosed a certified copy of the death certificate and Letters Testamentary, if issued. Please send the required forms and instructions to me at the address above.

Sincerely,

SIGNATURE
YOUR PRINTED NAME
Executor of the Estate of DECEDENT'S NAME

Enclosures: Certified copy of death certificate ; Letters Testamentary, if available

YOUR FULL NAME
YOUR STREET ADDRESS
CITY, STATE ZIP
YOUR PHONE NUMBER
YOUR EMAIL

DATE

EMPLOYER NAME
Human Resources Department
STREET ADDRESS
CITY, STATE ZIP

Re: Notification of Death, Employee DECEDENT'S FULL LEGAL NAME
Date of Birth: DOB | Date of Death: DATE OF DEATH
Employee ID: EMPLOYEE ID, if known | Department: DEPARTMENT, if known

Dear Human Resources:

I am writing to notify you of the death of DECEDENT'S FULL LEGAL NAME on DATE OF DEATH. I am the executor of the estate / surviving spouse / next of kin.

Please advise me regarding the following:

1. Final paycheck, including any unpaid wages, overtime, bonuses, or commissions owed.
2. Payout of accrued but unused vacation, sick leave, or PTO, per company policy.
3. Any group life insurance or accidental death coverage through employment, and the claim process and named beneficiary.
4. Retirement benefits: 401(k), 403(b), pension, or other plans, account balances, named beneficiaries, and distribution procedures.
5. Health insurance: options for continuing coverage for eligible dependents (COBRA or otherwise), and the deadline to elect it.
6. Any other death benefits, employee assistance, or survivor resources the company provides.

A certified copy of the death certificate is enclosed. Please direct all correspondence to me at the address above, or contact me at PHONE / EMAIL.

Thank you for your help.

Sincerely,

SIGNATURE
YOUR PRINTED NAME
YOUR RELATIONSHIP TO DECEDENT

Enclosures: Certified copy of death certificate

YOUR FULL NAME
YOUR STREET ADDRESS
CITY, STATE ZIP
YOUR PHONE NUMBER
YOUR EMAIL

DATE

INSURANCE COMPANY NAME
POLICY SERVICES / DECEASED POLICYHOLDER DEPARTMENT
STREET ADDRESS
CITY, STATE ZIP

Re: Notification of Death, Policyholder DECEDENT'S FULL LEGAL NAME
Policy Number(s): POLICY NUMBER(S)
Date of Birth: DOB | Date of Death: DATE OF DEATH

To Whom It May Concern:

I am writing to notify you of the death of DECEDENT'S FULL LEGAL NAME on DATE OF DEATH. I am the executor of the estate / person handling the decedent's affairs.

Please take the following actions:

1. Note the death on all policies held by the decedent.
2. Provide a complete list of all active policies (homeowners, auto, umbrella, long-term care, etc.), including coverage details, premiums, and next due dates.
3. CHOOSE per policy and delete the others:
- Keep coverage in force for now. Please update the billing contact to me at the address above. It is important that coverage, especially on the property at PROPERTY ADDRESS, not lapse during probate. Note: inform the insurer if the property will be vacant; a vacant-dwelling endorsement may be needed.
- Cancel the policy effective DATE (e.g., vehicle sold). Please refund any unearned premium to the estate and send confirmation to the address above.
4. Confirm the named beneficiaries on any policies with a death benefit, and send claim forms if a benefit is payable.
5. Confirm that I will not be held personally responsible for premiums; the estate is the responsible party.

A copy of the death certificate is enclosed. Please direct all correspondence to me at the address above.

Sincerely,

SIGNATURE
YOUR PRINTED NAME
Executor of the Estate of DECEDENT'S NAME

Enclosures: Copy of death certificate

YOUR FULL NAME
YOUR STREET ADDRESS
CITY, STATE ZIP
YOUR PHONE NUMBER
YOUR EMAIL

DATE

LANDLORD / PROPERTY MANAGEMENT COMPANY NAME
STREET ADDRESS
CITY, STATE ZIP

Re: Notification of Death, Tenant DECEDENT'S FULL LEGAL NAME
Rental Address: UNIT/ADDRESS, CITY, STATE ZIP
Lease/Account Reference: LEASE OR ACCOUNT NUMBER, if known
Date of Death: DATE OF DEATH

Dear LANDLORD NAME / Property Manager:

I am writing to notify you of the death of DECEDENT'S FULL LEGAL NAME, the tenant of the above-referenced property, on DATE OF DEATH. I am the executor of the estate / next of kin handling the decedent's affairs.

Please advise me of the following:

1. The current status of the lease or rental agreement, including its end date and any early-termination provisions in the event of a tenant's death. (Many states have statutes specifically addressing lease termination upon a tenant's death, check your state's law before assuming the lease simply ends.)
2. The current rent balance, any prepaid rent, and the status of the security deposit, including your process and timeline for its return.
3. Your required notice period and the procedure for vacating the unit, including key return and final walkthrough.
4. Whether I may access the unit to remove the decedent's belongings, and any authorization form you require me to complete.

I intend to vacate the unit by DATE / discuss options for the remainder of the lease term and will keep rent current in the meantime. A copy of the death certificate is enclosed.

Please contact me at PHONE or EMAIL to arrange next steps.

Sincerely,

SIGNATURE
YOUR PRINTED NAME
YOUR RELATIONSHIP TO DECEDENT / Executor of the Estate of DECEDENT'S NAME

Enclosures: Copy of death certificate

YOUR FULL NAME
YOUR STREET ADDRESS
CITY, STATE ZIP
YOUR PHONE NUMBER
YOUR EMAIL

DATE

LIFE INSURANCE COMPANY NAME
CLAIMS DEPARTMENT
STREET ADDRESS
CITY, STATE ZIP

Re: Death Claim, Insured DECEDENT'S FULL LEGAL NAME
Policy Number(s): POLICY NUMBER(S), if known
Date of Birth: DOB | Date of Death: DATE OF DEATH

To Whom It May Concern:

I am writing to file a death claim under the above-referenced life insurance policy. The insured, DECEDENT'S FULL LEGAL NAME, died on DATE OF DEATH.

I am the named beneficiary / executor of the estate, filing on behalf of the estate as beneficiary.

Please send me:

1. The claim forms required to process this death benefit.
2. Confirmation of the policy's face value, any riders, and the total benefit payable.
3. The payout options available (lump sum, installments, retained asset account).
4. A list of any additional documentation you require beyond the enclosed death certificate.

My information for payment and correspondence:

Full Legal Name: YOUR FULL LEGAL NAME
Date of Birth: YOUR DOB
Social Security Number: XXX-XX-XXXX (required for tax reporting on interest, if any)
Mailing Address: YOUR STREET ADDRESS, CITY, STATE ZIP
Phone: YOUR PHONE | Email: YOUR EMAIL

A certified copy of the death certificate is enclosed. Please confirm receipt of this claim and provide a claim reference number.

Sincerely,

SIGNATURE
YOUR PRINTED NAME

Enclosures: Certified copy of death certificate

YOUR FULL NAME
YOUR STREET ADDRESS
CITY, STATE ZIP
YOUR PHONE NUMBER
YOUR EMAIL

DATE

MORTGAGE SERVICER NAME
LOSS MITIGATION / DECEASED BORROWER DEPARTMENT
STREET ADDRESS
CITY, STATE ZIP

Re: Notification of Death, Borrower DECEDENT'S FULL LEGAL NAME
Date of Birth: DOB | Date of Death: DATE OF DEATH
Loan Number: LOAN NUMBER
Property Address: PROPERTY STREET ADDRESS, CITY, STATE ZIP

To Whom It May Concern:

I am writing to notify you of the death of DECEDENT'S FULL LEGAL NAME, the borrower on the above-referenced mortgage loan, on DATE OF DEATH. I am the executor of the estate / successor in interest handling the estate.

Please provide the following:

1. Confirmation that the death has been noted on the loan.
2. The current loan balance, monthly payment amount, next due date, interest rate, and escrow balance.
3. Whether the loan includes mortgage life insurance or any credit insurance that may satisfy the balance.
4. Your process for a successor in interest or executor to assume communications on the loan, and what documentation you require (death certificate enclosed; Letters Testamentary to follow).
5. Information about any forbearance, assumption, or loss-mitigation options available while the estate is being settled.

The estate intends to keep the loan current during probate. Please direct all correspondence regarding this loan to me at the address above.

Sincerely,

SIGNATURE
YOUR PRINTED NAME
Executor of the Estate of DECEDENT'S NAME

Enclosures: Certified copy of death certificate

YOUR FULL NAME
YOUR STREET ADDRESS
CITY, STATE ZIP
YOUR PHONE NUMBER
YOUR EMAIL

DATE

PENSION PLAN ADMINISTRATOR NAME
PLAN NAME, if known
STREET ADDRESS
CITY, STATE ZIP

Re: Notification of Death, Plan Participant DECEDENT'S FULL LEGAL NAME
Date of Birth: DOB | Date of Death: DATE OF DEATH
Social Security Number (last 4): XXX-XX-LAST4
Plan/Participant ID: ID, if known

To Whom It May Concern:

I am writing to notify you of the death of DECEDENT'S FULL LEGAL NAME on DATE OF DEATH. I am the executor of the estate / surviving spouse / named beneficiary.

Please provide the following:

1. Confirmation that the death has been recorded and recurring pension payments stopped.
2. The named beneficiary (or beneficiaries) on file for this pension or retirement account, and the claim forms required.
3. Whether a survivor benefit, joint-and-survivor annuity continuation, or lump-sum death benefit is payable, and to whom.
4. The current account balance or present value of the benefit, and the distribution options available (lump sum, rollover, annuity).
5. Any overpayments made after the date of death that must be returned, and the procedure for returning them.

A certified copy of the death certificate is enclosed. Please send all claim forms and correspondence to me at the address above.

Sincerely,

SIGNATURE
YOUR PRINTED NAME
YOUR RELATIONSHIP TO DECEDENT / Executor of the Estate of DECEDENT'S NAME

Enclosures: Certified copy of death certificate

YOUR FULL NAME
YOUR STREET ADDRESS
CITY, STATE ZIP
YOUR PHONE NUMBER
YOUR EMAIL

DATE

Social Security Administration
LOCAL OFFICE ADDRESS, if mailing; or present in person

Re: Notification of Death, DECEDENT'S FULL LEGAL NAME
Social Security Number: XXX-XX-XXXX
Date of Birth: DOB | Date of Death: DATE OF DEATH

To Whom It May Concern:

I am writing to report the death of DECEDENT'S FULL LEGAL NAME, Social Security number XXX-XX-XXXX, who died on DATE OF DEATH. I am the executor of the estate / surviving spouse / next of kin.

Please:

1. Record the death in the decedent's Social Security record.
2. Stop any recurring benefit payments effective immediately.
3. Advise whether a lump-sum death benefit is payable, and to whom.
4. Advise whether any survivor benefits (spouse, dependent children, dependent parents) may be available, and provide the application process. The surviving spouse is SPOUSE'S FULL NAME, DOB, SSN if applicable.
5. Confirm whether any benefits were paid for the month of death that must be returned, and the procedure for returning them.

A certified copy of the death certificate is enclosed. I can be reached at the phone number and address above. If applicable: I would like to schedule an appointment to discuss survivor benefits in person.

Sincerely,

SIGNATURE
YOUR PRINTED NAME
YOUR RELATIONSHIP TO DECEDENT

Enclosures: Certified copy of death certificate

YOUR FULL NAME
YOUR STREET ADDRESS
CITY, STATE ZIP
YOUR PHONE NUMBER
YOUR EMAIL

DATE

SERVICE PROVIDER NAME
CUSTOMER SERVICE / BILLING DEPARTMENT
STREET ADDRESS
CITY, STATE ZIP

Re: Cancellation Due to Death, Subscriber DECEDENT'S FULL LEGAL NAME
Account/Subscriber Number: ACCOUNT NUMBER, if known
Date of Death: DATE OF DEATH

To Whom It May Concern:

I am writing to cancel the subscription/membership of DECEDENT'S FULL LEGAL NAME, who died on DATE OF DEATH. I am the executor of the estate / person handling the decedent's affairs.

Please:

1. Cancel the subscription effective immediately (or effective DATE, if a specific end date is preferred).
2. Confirm in writing that no further charges will be made to the payment method on file.
3. Refund any prepaid amounts for service periods after the date of death, if your policy allows.
4. Provide a final statement showing a zero balance.

A copy of the death certificate is enclosed. If you require the original payment method to process a refund, please contact me at PHONE / EMAIL, do not continue charging the decedent's card or bank account.

Thank you.

Sincerely,

SIGNATURE
YOUR PRINTED NAME
Executor of the Estate of DECEDENT'S NAME

Enclosures: Copy of death certificate

---
Tip: Before sending, check the provider's website, many subscriptions (streaming services, software, memberships) can be cancelled in minutes online using the decedent's login, which is faster than a letter. Use this letter for providers that require written notice or won't cancel by phone.

YOUR FULL NAME
YOUR STREET ADDRESS
CITY, STATE ZIP
YOUR PHONE NUMBER
YOUR EMAIL

DATE

UTILITY COMPANY NAME
CUSTOMER SERVICE / DECEASED ACCOUNTS
STREET ADDRESS
CITY, STATE ZIP

Re: Notification of Death, Account Holder DECEDENT'S FULL LEGAL NAME
Service Address: SERVICE STREET ADDRESS, CITY, STATE ZIP
Account Number: ACCOUNT NUMBER, if known

To Whom It May Concern:

I am writing to notify you of the death of DECEDENT'S FULL LEGAL NAME on DATE OF DEATH. I am the executor of the estate / person handling the decedent's affairs.

Please take the following actions:

1. Note the death on the account.
2. CHOOSE ONE and delete the other:
- Keep service active at the service address for now. Please transfer billing correspondence to me at the address above. I will notify you when service should be discontinued or transferred.
- Discontinue service at the service address effective DATE. Please send a final bill to me at the address above.
3. Provide a final statement of any balance owed or credit due.
4. Confirm that I will not be held personally responsible for this account; the estate is the responsible party.

A copy of the death certificate is enclosed for your records. Note: many utilities accept a photocopy rather than a certified copy, call first to confirm and save your certified copies.

Thank you.

Sincerely,

SIGNATURE
YOUR PRINTED NAME
Executor of the Estate of DECEDENT'S NAME

Enclosures: Copy of death certificate

YOUR FULL NAME
YOUR STREET ADDRESS
CITY, STATE ZIP
YOUR PHONE NUMBER
YOUR EMAIL

DATE

U.S. Department of Veterans Affairs
REGIONAL OFFICE ADDRESS, if mailing; or report by phone at 1-800-827-1000

(Per the VA, calling 1-800-827-1000 is the fastest way to report a veteran's death so benefit payments stop promptly; written follow-up can be mailed to the VA Claims Intake Center.)

Re: Notification of Death, Veteran DECEDENT'S FULL LEGAL NAME
VA File/Claim Number: VA FILE NUMBER, if known
Social Security Number: XXX-XX-XXXX
Date of Birth: DOB | Date of Death: DATE OF DEATH
Branch of Service: BRANCH | Service Dates: DATES OF SERVICE, if known

To Whom It May Concern:

I am writing to report the death of DECEDENT'S FULL LEGAL NAME, a veteran of the BRANCH OF SERVICE, who died on DATE OF DEATH. I am the executor of the estate / surviving spouse / next of kin.

Please:

1. Record the death and stop any recurring VA benefit payments (disability compensation, pension) effective immediately.
2. Advise whether accrued benefits are payable to the estate or survivors.
3. Advise whether the surviving spouse or dependents are eligible for Dependency and Indemnity Compensation (DIC), Survivors Pension, or other survivor benefits, and provide application instructions. Surviving spouse: SPOUSE'S FULL NAME, DOB.
4. Advise regarding burial and memorial benefits: burial allowance, burial flag, headstone/marker, and burial in a national cemetery. If burial is already arranged: Interment is planned at [CEMETERY NAME, CITY, STATE on DATE.]
5. Confirm whether any benefit payments issued after the date of death must be returned, and the procedure for returning them.

A certified copy of the death certificate is enclosed along with a copy of the DD Form 214, if available.

Sincerely,

SIGNATURE
YOUR PRINTED NAME
YOUR RELATIONSHIP TO DECEDENT

Enclosures: Certified copy of death certificate ; copy of DD Form 214

YOUR FULL NAME
YOUR STREET ADDRESS
CITY, STATE ZIP
YOUR PHONE NUMBER
YOUR EMAIL

DATE

COUNTY Board of Elections / County Clerk
VOTER REGISTRATION OFFICE
STREET ADDRESS
CITY, STATE ZIP

(Note: the correct office varies by state, county board of elections, county clerk, or secretary of state. Check your state's voter-registration office before sending.)

Re: Cancellation of Voter Registration, DECEDENT'S FULL LEGAL NAME
Date of Birth: DOB | Date of Death: DATE OF DEATH
Last Registered Address: DECEDENT'S STREET ADDRESS, CITY, STATE ZIP

To Whom It May Concern:

I am writing to request cancellation of the voter registration of DECEDENT'S FULL LEGAL NAME, who died on DATE OF DEATH. I am the executor of the estate / surviving spouse / next of kin.

Please remove the decedent from the voter rolls and confirm the cancellation in writing to me at the address above.

A copy of the death certificate is enclosed.

Sincerely,

SIGNATURE
YOUR PRINTED NAME
YOUR RELATIONSHIP TO DECEDENT

Enclosures: Copy of death certificate